Hey, First Time Fanatic! Let's learn about the 'Settings' tab!
In this article, we will focus on some of the things you can do on the 'Settings' tab, including the first steps in creating your event site. This includes creating and sharing you event site to maximize visibility and effectively market your cause.
Let's start with the basics: Event Details!
Keyword, Title, and Description
- Your keyword will be the end of the URL for the event site. (Ex: If the keyword is "test," the event URL will be event.gives/test.)
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Your event's title will be overlayed on top of your background image. If you would prefer to only show your background image without a title, you can uncheck the "Display in Event Site Header" box below.
- This will remove the title. In addition to the title, it will remove the shadow covering the background image. The upper third of this image will remain shaded to allow the navigation bar to remain visible.
- The image you upload in the "Event Logo" space can be found on your event site on the bottom right hand grey side bar as well as on the ticketing modal.
- Your Event Description will be the main content below your background image and title on your event landing page.
Manager Portal View:
Attendee/Event Site View:
Event Thermometer
In the "Event Details" section of the manager portal, you will see a field for "Event Goal." You can enter in your event goal in this field. Directly below this field there is a "Show Goal thermometer on event site" checkbox. If you enter an event goal in the field provided and check the "Show Goal thermometer on event site" box, an event goal thermometer will be added to your event site, picture below.
Marketing Your Event
Marketing your event is the most important step when it comes to event setup! Copy and paste the language below to your organization's website to allow attendees to seamlessly navigate to your event site, bid, purchase tickets, and more.
Need help finding your event site URL? Keep reading this article for more information on locating your event site URL.
Copy & Paste on your Organization's Website
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Purchase Tickets to [Event Title Here]: https://event.gives/[yourkeywordhere] |
Locating Your Event Site URL
First, you will locate the 'Event Details' in the Manager Portal. Under this, you will see your "Event Keyword" and event site URL, shown below:
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Next, you will copy the link above and paste it within your organizations website. This allows attendees to be able to quickly navigate to your event site.
Another method that helps increase overall event revenue and event traffic in addition to , is direct links. A direct link is a link that goes to a specific page, for example, linking directly to your donation page in order to give attendees a quick and seamless way to donate from your organization's page! Other helpful links that we have seen increase overall event revenue are listed below:
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Background Image and Event Logo
For background and logo images, the file size must be 2MB or less. The ideal image size for a background image is 2880 x 1134 pixels. the background image will be resized for any viewer's device to fill 70% of the screen.
Date and Time
Dates and times are for display purposes on your event site. Your event will NOT automatically open/close at those times.
Manager Portal View:
Event Organizer Information
The main event organizer should be listed under "Organizer Information." This is the organizer that attendees will contact if they need assistance.
Add Additional Event Administrators
Add as many additional event administrators as needed to assist with setup, check-in, and checkout.
These administrators will be given different levels of access to your event dashboard, dependent on their status as Director, Supervisor, Owner, or Viewer.
Director - This level has the ability to grant Supervisor permissions and can only be obtained by making a purchase on the Manager Portal or directly from the Event.Gives team.
Supervisor - This level can only be granted by a Director. Supervisors can edit Attendee profiles and charge credit cards on the Manager Portal.
Owner - This level is the automatic designation of the event creator. Owners can write data, but not edit Attendee profiles nor charge credit cards on the Manager Portal.
Viewer - This level has read-only access and includes the ability to run reports. All managers will also require an email address.
Tax ID and Google Analytics Code
Next, you will have the opportunity to enter your organization's Tax ID for receipts, as well as your Google Analytics code. Both of these are optional fields.
Save your Settings
To save your settings, select the blue "Update Event" button at the bottom of this section OR the blue "Save Changes" button in the right-hand corner of your window.
Now you're on the right track to event success! Whenever you make any changes to the event details, be sure to select either of the buttons shown below in order to save.
Event Messaging on the 'Settings' Tab
In this article, we show the messages you can edit and send on the 'Settings' tab. The manager portal has many additional options for blast messaging found under the 'Messaging' tab. To read more about messaging capabilities on Event.Gives, check out these articles.
Welcome Message
The welcome message will be sent to users when they are checked in on event day. It will also be sent when a user clicks the "Get Event Updates!" button on the 'Items' page of your event site.
Pickup Message
The pickup message can be sent to auction item winners by clicking "Send Now" below the message. The message will not be sent to users who have not won auction items.
Receipt Message
The receipt message will be included in the emailed receipt sent to a user when they complete a transaction.
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